} SafetyCulture (formerly iAuditor), the worlds most powerful inspection software, can enable project managers, contractors, and construction engineers to perform trouble-free pre-commissioning and commissioning activities. An equipment commissioning checklist template is a crucial tool for any business that needs to make sure its equipment is safely and effectively installed and operated. border-right: 1px solid #d2d2d2; The usual steps included in a commissioning process are preparation, design, pre-construction, construction, commissioning of services, pre-handover, initial occupancy, and post-occupancy care. Think of it more as a friendly, informative guide to put you on the right track. What is decommissioning in information technology? This checklist explains how to: Maintain data security throughout the decommissioning process. background: #f2f2f3; Equipment and Accounting Follow Up So, you've taken the decision to close or relocate your data center. background: #00aad4; This field is for validation purposes and should be left unchanged. A checklist may be just what you need to tackle the daunting task of data center decommissioning. /* fix file attachment spacing */ Coordinate all these materials and machines beforehand, as supply chain issues can have a major impact on your decommissioning timeline. Rack densities will increase to 80 kWh and beyond, 60% or more of all computing will be based in the cloud within 10 years, Solar will contribute 25% or more of data center energy. Microsoft products losing support in 2023. Accurate documentation cannot be stressed enough to prove data erasure, destruction, and certificates of destruction/disposal. The prevalence of fiber optic networking will continue to increase, Next-gen computing technologies such as photonic computing and quantum computing will see greater implementation for fringe cases or even general use cases, The spread and ubiquity of edge computing nodes will steadily grow year over year to meet low latency demands of autonomous vehicles or augmented reality devices, among other technologies, IoT and other smart devices with unique networking protocols such as zigbee or 5g will contribute to the growing complexity of network management. Many DCMs have opted for a hybrid, part on-prem strategy. Travel to the site and systematically go through the approved inventory, appropriately removing the equipment that needs to be decommissioned. display:none; Your documentation will serve as the foundation for a strategic asset management plan that will give IT managers the ability to assess what the value of an asset is over its lifecycle and during the time of decommission. opacity: 1; ISPE Good Practice Guide: Page 7. This checklist includes, This piping pre-commissioning checklist can be used by pipeline engineers to perform flooding spread set-up (dry commissioning), pipeline pig valve, A plumbing commissioning checklist is used to carefully examine the piping system in a facility and prove it works according, A pump commissioning checklist aims to validate the operation of pumps through correct installation, proper lubrication, and simulation of instrumentation, A chiller commissioning checklist is used to thoroughly record observations before and after the start-up of chiller systems. Youll need to go through all of your checks and balances to make sure nothing was missed. The goal is to provide an overview of the steps you need to follow, but it also serves as a starting point for your organisation. Create an implementation plan which lists out all actions and responsibilities for project members. Specifically in terms of a virtual machine in vSphere, to remove from inventory simply means to deregister the VM without touching its data stores. A commissioning checklist is used to ensure the safety and functionality of new or modified systems in a facility. Equipment decommissioning There are often different requirements which must be accounted for in a checklist by the organization itself. Decommissioning is a slow, manual process. .webform-submission-contact-ispe-form .description { Starting a decommission without a detailed list of assets, locations and serial numbers is unthinkable. Delete any VMFS data stores so that your disks arent set up to store virtual machines any more, Change your BIOS boot setting so that the host doesnt boot into ESXi any longer. Departments must also include: equipment history, associated chemical use, The following is a set of principles on which to base any decision to decommission. This process can be used for the basis of more complex plans and scopes of work from the perspective of a company completing decommissioning work in-house. Machine learning will necessarily rise to meet those of the aforementioned management demands which exceed the capabilities of human IT managers. } Every plan starts with effective scoping. Mike is an experienced leader with 25+ years in operations, consulting, and professional services sales and delivery. padding: 1rem; Finally, remove the VSCA from your inventory. Data Center Decommissioning Checklist - 7 Steps Stage 1: Planning and Discovery Identify and engage all relevant stakeholders and decision makers Assign a project manager Develop a budget Establish an estimated timetable Create a detailed scope of work for all processes, safety procedures, stages of removal/demolition Decommissioning - Complete tasks from each plan within timeline specifications. Negotiate the disposition of laboratory equipment with the Department or Research Center Administrator. margin-bottom: 1rem; A waste transfer note must be completed and signed by both the transferor (current holder of waste) and the transferee (person collecting the waste). Therefore, commissioning teams experience difficulty in determining the proper procedure. The contents of ISPEs guidance documents, both printed and digital, are protected by law and intended solely for the personal non-commercial use of the individual purchaser. equipment) at the site 3.1.4 3-24 3.1.3 3-3. Does the facility need to be returned to its original state? The offline date is essential and should be communicated effectively to all those affected as, after this date, they will no longer be able to access the service. All of your companys data sensitive data is encased within these devices. Y - N - N/A Are there Tank Trucks Parked near System that need moved? width: 32%; Server Decommissioning Best Practices and Process Given the frequency of data leaks, data center controversies, and the sheer impact in which mistakes in these contexts can have, it is our fervent mission to help other organizations prevent any mistakes that so many other companies have made in the past. If you have need of a family-owned ITAD partner who has vast experience in successful data center decommissions, we would be happy to connect and help. } /* style Affiliate/Chapter Officer or Headshot Submission Update form fields */ You can assess the impacts of shutting down a particular asset. Here you can find the checklist: [Checklist] Decommissioning Checklist for PCs, Laptops, More - Blancco Create your Data Center Decommissioning Scope. } At What Point Does Pre-commissioning End and Commissioning Begin? Data Center Decommissioning Checklist - Sims Lifecycle Services Write up the goals, expected outcomes, and the scope of work. There are a few reasons why you may undergo a data center decommission. border-color: #08acd5; /* fix flex col 3 */ border-top: 1px solid #d2d2d2; At this point you may find it unimportant from a cost benefit analysis to glean a more accurate picture of your environment depending on your organizations goals, budgets, and timetables. EHS Decommissioning your data center doesnt have to be a headache. } Accurately capture suction, discharge, oil, and brine temperatures usingSafetyCulture temperature sensors. border-left: 1px solid #d2d2d2; Set up a Teams site for communication and set-up a task tracking plan to track the project activities based on the checklist. This is especially important in an era in which technology evolves so rapidly and refresh cycles continue to shrink. The Lab Decommissioning Checklist (EHS-FORM-085) will be reviewed and any additional decommissioning requirements identified. Data Center Decommissioning Checklist | List of Key Factors for Decom #views-exposed-form-on-demand-webinars-block-1 { Within this plan should be a sense check for decommissioning project managers to assess all other steps which may be required alongside decommissioning, including: A vital requirement of the decommissioning plan is to clearly define the end-state - when is decommissioning complete? While the above decommissioning process flow for equipment can provide a starting point, there are many intricate details that your project might require. When you decommission equipment, collecting a standardised audit trail is crucial for successful completion at speed and scale and the reporting outlined in step 8. When budgeting, it helps to have a qualified auditor provide a valuation of your hardware and the realistic estimate of potential value recovery from it. Dont let your data fall into the wrong hands! color: #fff; Environmental assessment for Mound Plant decontamination and We provide consultation and asset valuations free of charge. flex-direction: column; A well designed and completed checklist ensures no steps are missed. display: inline-block; -ms-flex-direction:column; go through the proper, ethical channels for recycling. } At the end of a decommissioning process flow, the following steps vary depending on many factors, including the value of the equipment. margin-bottom: 15px; #webform-submission-officer-submission-form-add-form table th { Remove ancillary equipment Docking stations, UPS, keyboards, racks, rails kits, power cords, cables and cabinets, Reconcile the inventory count of equipment, and document any discrepancies against the original asset list, Ensure data destruction is watertight with linked reporting, Move equipment to an assured facility in locked and sealed trucks where assets are prepared for resale or recycling, Redeploy IT assets and server racks where possible, Return any end-of-lease equipment and stop the contracts as soon as possible. } A data center industry expert and analyst, Jeremy is as happy interviewing datacenter, IoT, and cloud industry leaders to expand his knowledge. .flex.flex-3-col .flex-item { We use cookies to provide necessary website functionality and improve your experience. Once this inspection is completed, you can move to step three before planning the decommissioning work. Important items include the final resale price of hardware (if resold), that all hardware maintenance contracts have been cancelled, and that certificates of erasure or destruction have been processed. Now its time to remove from ACLs, subnets, and firewalls and cut power to any and all equipment thats being decommissioned. This is the point where pre-commissioning ends and commissioning begins. Correct any system failure, resolve all safety risks, and re-take the PSSR to comply with health and safety regulations prior to commissioning. If no managers or executives in-house have extensive experience with data center decommissions, it is typical to assign an external expert as the project manager. Once backup data is verified as safe, decommissioning can start in earnest following your own plan that includes software, hardware, ancillary devices, racking and cabling. Determine the most prudent time to decommission the server, Identify replacement servers if necessary. Mike leads a team of seasoned Professional Services sales veterans with decades of experience providing data center and IT services to businesses of all sizes. #webform-submission-headshot-update-request-add-form table th { Event Notification Report for June 05, 2023 | NRC.gov Your data center isnt just a collection of metal and plastic components. If youd rather not do the work yourself, leave it to qualified experts at asset recovery and decommissioning companies who have experience in this type of work. Decommissioning of Pharmaceutical Equipment and Facilities . #6: De-install and Pack Up. Youve done it! UK Government regulations require that for each shipment of non-hazardous waste moved off a businesss premises, a waste transfer note or a document with the same information, such as an invoice, needs to be produced. #webform-submission-officer-submission-form-add-form table th { Use this checklist to determine if the efficiency of existing equipment and systems of a building should be improved and create corrective actions that send and receive real-time notifications when complete, in progress, or still to do. TS 1.2.24.d, does not allow for an exception for taking prompt remedial action. Additionally, especially in older buildings, if youre removing equipment that has been there for a long time, youre likely to encounter access problems, asbestos, and, more recently, COVID restrictions. This section outlines a general decommissioning process flow for equipment, focusing on IT and telecommunications equipment. This is often best done through an ITAD or telecoms equipment reseller that specialises in getting value from your redundant equipment through reuse, resale or recycling in the circular economy. Work with an ITAD or recycling company for the physical destruction of any servers no longer viable. /*-->*/ Once the plan is approved, decommissioning can begin. The tool is for stakeholders involved in power plant decommissioning to assess whether the process is equitable. And depending on how micro-segmented your environment is, you may find specific tools that worked for other data centers are simply not a match for your environment. The ISPE Good Practice Guide: Decommissioning of Pharmaceutical Equipment and Facilities provides information on best practices to be used for the decommissioning and disposal of assets ranging from a single item to a whole facility. If several major discrepancies are uncovered, you may want to reevaluate the flow of verification before moving further, as continuing with a flawed workflow may only serve to tangle the web of knowns and unknowns even further. Weve complied 7 of the most pressing considerations to work into your environment. Reproduction of multiple copies of these materials, in whole or in part, for the purposes of commercial distribution is prohibited. Y - N - N/A Have all Labels, Signs and Placards been There are many NetFlow analyzers on the market. That means packing and moving equipment, while also making sure any contracts that are no longer relevant are cancelled. Here, a flagging system is often helpful, where equipment that appears to be still connected (but shouldnt be) or still in use can be flagged to the asset owner to ensure appropriate actions take place. For instance, for live decommissions (removing production equipment from the network), schedule the decommission for off hours with a buffer for unexpected circumstances. So, youve taken the decision to close or relocate your data center. It should be a disciplined habit that is practiced by your IT Team, and will help pave the way for a, While documentation is critical to manage refresh cycles, device management as well as, It all starts with IT Asset Management or Inventory Management which involves collecting detailed. It may seem like a good idea to try and complete everything internally, but this can lead to issues for other parts of your business if done incorrectly. /* style Affiliate/Chapter Officer/Board Add or Remove Sponsor Request Form fields */ Identifying and planning what you need to do for these users if youre responsible for migrating them is a whole other challenge that well cover in another blog. PDF APPENDIX A DECOMMISSIONING PLAN ANNOTATED CHECKLIST - Energy #webform-submission-affiliate-chapter-add-or-remove-add-form table th { By using an accredited specialist, asset owners can also have peace of mind regarding step seven, as all equipment will be disposed of properly. max-width: 900px; Theres a strong chance your decommissioning partner can take the weight of your data off your shoulders throughout the process. This lack of standardisation in e-waste logistics only creates additional manual processing, particularly when bringing equipment back to a warehouse from multiple sites across the globe. Download your "Decommissioning Checklist for Enterprises" to ensure previously stored data on PCs, laptops and other IT assets is permanently removed before devices are reused, returned to leasing providers, recycled or destroyed. Disconnect all IT assets from the network. .section-about .region--featured-bottom #edit-actions { Mike previously led the Professional Services Delivery organization at Curvature prior to its acquisition by Park Place. High Wind. PDF SOP - Lab or Equipment Decommissioning - McGill University border-bottom: 1px solid #d2d2d2; More details on what they are and what they mean here. Contact our Solution Managers and sit back! Decommissioning of legacy data centers could continue course as we increasingly process data through fast, edge mini data centers that bring local computing power closer to end users. [CDATA[/* >